3 Things To Consider When Planning A Party
Date : Jan 15, 2019
Author : DR Armed Zayed
Hosting a party requires quite a bit of planning. You cannot arrange a spectacular event without thinking all the details through.After all, you do not want last-minute mistakes ruining things.
Things To Consider When Planning A Party
Catering is a key element. Caterers know the amount of food they need to prepare and serve according to the number of guests. You will not have to worry about running out of food. That is one embarrassing situation you can easily avoid by having professional caterers covering your event. They can even provide you with more than one option.
Your guests will enjoy the food, as professional caterers have the experience to cook, prepare, and serve delicious dishes.
The venue you select for your party can make the difference between a flop and a hit party. You need to book the perfect venue that can accommodate all your guests. You should also select a venue that is not too far from where the majority of your guests are coming.
Make it easier for your guests to reach the destination of the party by selecting a venue that is close to major transportation such as bus depots, airports, and train. Do not pick a venue that is hard to find either.
Send your visitors instructions about the venue via texts or email to ensure they arrive on time. Make it easier for people to get into the party by placing a sign at the gate to show them how to get in and where to pack.
The decoration you choose for your party will communicate its theme. The theme is what sets the mood. If you are hosting an elegant affair, choose the colours and furniture around it. The same goes for when you are hosting graduation, post-wedding, or birthday party.
A unique theme makes guests more curious about the party. The theme you choose needs to correspond with the party being held. A theme makes the task of planning for food and decorations for the party hassle-free. Think wisely about your party’s theme and try out something unique that relates to your audience.
If you do not get these three things right, you are looking at an unsuccessful party with unhappy guests and an unsatisfied host you!
What are the elements of a good party?
Apart from the three mentioned above, there are other elements of a good party you need to consider. In this section, we’ll look at the elements that apply to big parties to small parties, parties in clubs to home parties, and so on.
Most people often overlook the invitation when planning their parties. But this should not be the case. Why? Because an invitation sets the tone for the event.
When guests open an enticing and thoughtful invitation, they instantly feel excited about coming to your part.
Invitations come in a variety of shapes and sizes. But remember to include the pertinent information including time, occasion, dress code, or any other fun tidbits. The more personalized your invitation, the better.
Nearly all the parties today have some sort of music theme. Parties without music usually feel like a meeting. It’s wise to set up the tunes and set the mood with a spirited playlist.
When you make a playlist, make sure it lasts for several hours and select tunes that will complement the event. Start with older, more classic hits before nightfall and move into more jams and contemporary as the night and energy progresses. Make sure they don’t listen to the song all night.
During meals keep the music mellow, then bring the dance melodies later to get people dancing. For a big party like an anniversary or a wedding, consider a live music talent. A DJ or live band will take things a notch higher.
Include an element of surprise
Whether it’s feeling the entire table with delicious desserts or a photo booth where guests can snap funny pictures, you need an element of surprise in your event.
You don’t have to do anything crazy, just do something that the guest won’t expect. Open an expensive bottle of red wine or have an after-dinner port-tasting.
Invite creative people
Don’t be the only creative mind behind your party. Invite a core group of people who are fun, creative, and unconventional in other parts of life. This way you can get full engagement from the crowd at your party.
Creative people tend to try more things, add value to your event, and tolerate a lot of things. They help other people get into the spirit of the party.
Connect interesting people
The best party crowd will include extroverts, introverts, excellent listeners, people of all ages, and skilled conversationalists. Pull people from every aspect of life.
Maybe that high school buddy will hit off with your new office mate. Invite them to sit next to each other during dinner. Introduce them to each other and tell them why they need to be friends.
Group Bonding Activities
Barbecues and games bring guests together during a party. They encourage interaction and socialization of people from different age groups or backgrounds. Try to include simple games like cards games and board games.
Charades, Karaoke, and trivia never get old since they’re engaging. Entertaining activities makes people friendly and relaxed and they help them create long-lasting memories together.
Cocktails and Drinks
Ensure you have enough drinks. But not more than what your guests can handle. Remember to stock many drinks from alcohol to club soda as well as natural juices. Make some cocktails and serve your guest as beverages when they arrive.
All these elements are crucial for the success of your party. Whether you’re planning a small or a big party, you need to make sure you’ve included these elements in your part to ensure that is successful.
You will be more relaxed knowing that all your guests are well taken care of and are having the time of their life. Your guests will also get to have lots of fun.
What should you do before a party?
These think-ahead steps will help you enjoy your party as much as your guests.
Three weeks before
- Make an invitation list. Invite 20% more guests than you can fit because most often 70% to 80% of invited people attend.
- If you plan to have a theme, this is the perfect time to decide on one.
- Send out the invites via email or text. Phone invites also work.
- Plan the menu. Gather your ingredients, compile a shopping list, and place your order with your bakery or delicatessen if the need arises.
- Line up the help you may need, whether it’s hiring a catering company or post-party cleaning.
- Book a venue in advance.
Two weeks before
- Clean any crystal and silverware that you’ll use during the party.
- Create a lengthy playlist that will last throughout the party.
- Go for grocery shopping.
One week before
- Check if the venue is clean, if not try to contact the owners to clean it.
- Fix the stage by arranging the furniture. Figure out the lighting or find the candlelight that will create the right mood.
- Stock the bar.
- Take an inventory of serving dishes and other cooking ware.
- Tell your neighbours you’ll have a party if you expect it to be large and loud.
There days Before
- Decorate the venue by putting the lighting up.
- Set up clean up stations.
- Set aside a place for coats.
- Finish shopping for groceries and check if you’ve accounted for everything.
One Day Before
- Set the buffet
- Buy flowers and arrange them
- Check-in with the catering section if the cooking process is smooth
- Carry the last touches on the venue
Day of the Party
- Arrange the chairs
- Display the food two hours before the guest arrive
- Greet your guests as they arrive.
There you have it, everything you need to know about planning a party. Although we’ve left out other tips, the ones mentioned should be enough to help you pull off the perfect party effortlessly.