
What is SMMP?
In its essence, the SMMP (Strategic Meetings Management Program) provides guidance to plan, organize, and execute the meetings or events. SMMP is a perfect solution regardless of event or meeting type whether it’s hybrid, virtual, or in-person. It breaks down all the measurable aspects of your large budget event and cuts the cost and execution time. It involves sales effectiveness, housing and travel management, marketing investment, logistics, and supply chain. That’s why the program provides you with the average cost per attendee and allows you to make your event as efficient by both time and money as possible.Benefits of SMMP

1. Safety
It allows you to maintain the latest and up-to-date health and safety standards, especially for in-person gatherings. Keep in mind that it differs from region to region. It helps you to maintain the approved in-person vendors’ list to ensure safety standards for everyone in the RFP (Request for Proposal) process.2. Accessibility
It allows you to publish your organization’s policy on your website’s web page for events or on social media where it’s easily accessible3. Well-Thought Strategy

4. Risk Management
It clearly outlines safety, financial and legal risks for all the people attending the meeting or event.5. Contract Terms
It negotiates clear and easy to understand contract terms and conditions with all the participating vendors. It allows you to save a substantial amount of money if the in-person meeting is cancelled.6. Cost Saving
IT saves the total cost your organization spends on the event or meeting by 10 to 25 percent. For that matter, it centralizes the time-consuming functions such as attendee registration and venue sourcing.7. Minimizing Risks
The SMMP offers 24/7 access to sensitive data to easily locate and find all the attendees in an emergency situation. It also allows you to develop standard terms and conditions for your venue and accommodation contracts to protect your organization from onerous attrition and cancellation fee.8. Operational Control
SMMP allows you to set pre-determined approvals and control to prevent out of policy spending. It also comes with comprehensive reporting and analysis tools that allow you to keep track of your organization’s spending to enforce different policies.How to Make in Person Events Safer Using an SMMP?
SMMP is the best tool for all event planning companies UK. With it’s easy to use functionality it allows you to create guidelines and plan out your event space to maintain safety and health standards. Here’s how you can do it for your event planning UK.1. Creating Layouts

2. Six-Feet Apart
Placing your podiums, tables, and chairs six feet apart is very important. You will have to make sure that your seating arrangement ensures consistent spacing everywhere. Ask your working staff to use accurate room measurement techniques in order to scale the design properly. It will allow you to maintain the safety guidelines compliance once it’s physically set up.3. Use Event Diagramming
It’s very important to use 3D or even 2D event diagramming. It will allow you to judge your venue with a bird’s eye view as well as virtually walk through your venue. The 2D diagram allows you to see how the furniture can be arranged with proper spacing. Moreover, the 3D view will allow you to virtually walk through your event venue. This way you can analyse the venue the way your participants will perceive it without even visiting it physically.4. Remote Collaboration
You can opt for remote collaboration in order to talk to the event venue managers and partners. It allows you to minimize the unnecessary physical contact and go through the layout of your event. You can also update it in real-time with virtual walkthroughs to ensure health and safety guidelines compliance.5. Mandated Standards Compliance
Keep in mind that every government and local authorities have announced guidelines to combat COVID-19. You’ll have to check the guidelines put by your country, state, province, or city to organize your in-person event accordingly. Event planners UK must inform the organization about the mandatory health and safety guidelines. It will keep your in-person organization from all the risk factors and ensure that your event goes smoothly and seamlessly. You also have to keep in mind that these standards are changing continually because of the changing landscape of COVID-19. You must include waivers for all the participants and ensure to include the following points in your in-person event’s waiver.- All the participants must weak facemask in all the events happening in public areas
- Any person feeling sick or having any slight symptoms of flu must not attend the event
- Any person who is confirmed with exposure to COVID-19 within the last 14 days must not attend an in-person meeting or event
6. Updating the Policies

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