Things to Consider When Planning an Event with Corporate Event Planners
Date : May 22, 2020
Author : DR A Zayed
Hosting a large-scale corporate event is not that simple. There is a whole checklist to consider, like the guest list, venue, occasion, etc.
The question is, how can you plan a wide-scale event without any planning experience, particularly in a city like London? With so many options and venues to choose from, it’s hard to pick the ultimate way to get the job done.
No matter if you are considering hiring event planning companies London or not, we’ve decided to share with you a few tips to help you keep the guests entertained.
Tips For Corporate Event Planning
To plan the perfect corporate event, you need three basic skills: strategic planning, attention to detail, and organization. If you think you have what experienced corporate event planners London does, you are on the right track.
But, here are some handy tips you may find useful when hosting a company party.
1. Figure Out Your Aims
The guests are supposed to be your top priority. To be an excellent host, the objective of the event must resonate with the guests. Since there are plenty of different types of company events, you have to stay focused on your single goal.
Think about the following questions. Do you want an in-house party? Are you interested in creating a team-building environment or get investors? Whatever the aim is, you have to tailor the event towards that aim.
2. Consider Recruiting an Event Planning Agency
There is a limit to how much you can achieve alone. If you are hosting a large scale event, you might run into a few troubles. That’s why you should consider hiring corporate event planners London, or in any other city, you plan to host the event.
3. Why Do You Need an Event Planner London or in Other Cities?
Hosting an event in the corporate world involves serious multi-tasking. Experts are familiar with the work that needs to be done. For example, they can manage the budget more efficiently and lift the stress off your shoulders.
If your search query is to find corporate event planners near me? Check your local directory or ask around if someone can recommend a planner that works near you.
4. Pros of Investing in an Event Planner
There are many pros to hiring an expert planner. For example, they:
• Provide creative insight
• Help plan the budget efficiently
• Keep the guests safe
• Help you get rid of the stress
• Manage the risks
5. Don’t Lose Track of Your Budget
With all the things going on, many people without planning experience quickly lose track of their budget. As a result, they tend to spend more than they planned for. In the end, it becomes increasingly challenging to fulfil the event’s agenda.
To avoid that from happening, have a budget list ready before you start planning the event. As long as you stick to it, you will have a much easier time getting the event you envisioned.
6. Send Invites, But Don’t Forget a Follow-Up
Most of your employees will be glad to come to the event you are hosting. However, no matter if you are inviting just the in-house team or someone from the outside, you need to do a follow-up. Some people may not show up at all.
This can be a serious problem if you don’t inform the venue beforehand since you will probably end up paying for all the meals you ordered for the guests that didn’t attend.
Of course, it is impossible to know for sure if they are all coming, but at least you will have a general guideline of what to expect in terms of costs. So, make sure to confirm who will attend, so you don’t end up wasting too much money.
7. Always Expect Setbacks
It doesn’t matter how much you pay attention to detail; it can’t always turn out pitch-perfect. Something can happen that may throw you off your game. But, if you plan for setbacks ahead of time, it will be much easier to deal with.
Have a few alternatives on the ready, so whatever happens, you will always be able to get the event back on track.
8. Hire a Speaker or Entertainer
Even though this is an optional factor, it can be a good idea to hire someone to keep everyone entertained. Live music can prove useful, but if you want to pass a message around or engage every guest, you should think about hiring a speaker or an entertainer.
Do bear in mind, and you will need to plan accordingly for whomever you decide to hire. In other words, you will need accommodation and equipment that the person can use.
9. Select a Theme
It doesn’t have to be anything fancy, but it’s a good idea to make a themed event. Not only will it be more amusing for the guests, but it will also show that you are taking your hosting duties seriously. Concentrate on the focal points like the tables, entrance, food, and drinks. This will be an effective way to maximize the budget.
10. Make the Most of the Currently Available Tech
Corporate events don’t have to be boring, advises Business News Daily. Using the latest technology can be an excellent stepping-stone to a more creative experience. There are countless event management apps and platforms that will make the hosting process a whole lot easier. They can keep the information neatly organized and maintain engagement among guests.
Now, the primary goal of these apps and features is to organize the details more efficiently to make them easy to access. That includes using spreadsheets and giving valuable feedback. This interaction will make it more efficient to plan the event.
11. Analyze the Final Outcome
If your event finished without a problem, that’s perfect! But, it’s not over yet. Before you wrap up and let it go, you need to analyze your planning success. For example, think about the finances you spent, the feedback you got, and compare them to your initial goals. See if what you did was, in fact, the right thing. You can use this valuable information to improve your next corporate event.
Hosting a corporate event, especially in major cities like London, is not a walk in the park. It will be a huge undertaking. It comes with a massive checklist of things you need to think about. It will be a time-consuming and daunting process.
But if you know a few key factors to consider, like the ones we listed above, you will be able to top the hosting role in no-time. Plus, if you have trouble organizing the venues or the food, you can always hire someone else to do it for you. What you plan to do is entirely up to you.